Florida Music Trip Q&A

Questions and Answers - Florida 2019

If you have any other questions to add to this blog, please contact Ms. Stokes or Mr. Tengowski.

1. There are airline restrictions and some people have to use clear zip lock bags. Please explain all these new rules. In other words, what can I bring on an airplane?

Air travelers may carry liquids, gels and aerosols in their carry-on bag when going through security checkpoints provided they are within TSA guidelines.

With certain exceptions for prescription and over-the-counter medicines, and other essential liquids, gels, and aerosols, the following rules apply to all liquids, gels, and aerosols you want to carry through a security checkpoint. (Note: See Question No. 26 for further protocals)

  1. All liquids, gels and aerosols must be in three-ounce or smaller containers. Larger containers that are half-full or toothpaste tubes rolled up are not allowed.
  2. All liquids, gels and aerosols must be placed in a single, quart-size, zip-top, clear plastic bag. Gallon size bags or bags that are not zip-top such as fold-over sandwich bags are not allowed. Each traveler can use only one, quart-size, zip-top, clear plastic bag.
  3. Each traveler must remove their quart-sized plastic, zip-top bag from their carry-on and place it in a bin or on the conveyor belt for X-ray screening. X-raying separately will allow TSA security officers to more easily examine the declared items.

Please keep in mind that these rules were developed after extensive research and understanding of current threats. They are intended to help air travelers bring essential toiletries and other liquids, gels and aerosols for short trips. If you need larger amounts of liquids, gels and aerosols such as toothpaste or shampoo, please place them in your luggage and check them with your airline.

We have also taken steps to ensure the security of the boarding areas after you pass through our security checkpoints. Therefore, any liquid, gel or aerosol, such as coffee or soda, purchased in the secure area beyond the security checkpoint is allowed aboard your plane. Please note that if you have a layover and are re-screened at your connecting airport the current rules (see above) for carry-on baggage apply.

You are permitted to bring solid cosmetics and personal hygiene items as such lipstick, lip balm and similar solids.

In addition to liquids, gels, and aerosols numerous other potentially dangerous items are not permitted in carry-on baggage. We strongly encourage travelers to read more about previously prohibited items to avoid complications during screening.

For more information, go to: TSA

2. Is there tight security at the airport and is it safe to travel?

Yes, airport procedures are no laughing matter and unwarranted comments can be detrimental to the tour, so take all security procedures seriously. Security is tight but necessary. Students participating on the trip will have a meeting to review all travel protocols. We will do everything we can to ensure safe travel, and we will not put anyone in harm’s way!

3. What do we wear at the performance at Disney Springs Waterfront Stage?

Walt Disney World requires a concert uniform for its public concerts.

The band will be wearing normal “black and white” for the concerts.  Short sleeves are acceptable. Men – do not forget your long ties.

The choir will be wearing their regular concert attire – women in black dresses and men in black dress pants with tuxedo shirt, cummerbund and black bow tie.

Band and choir students are required to wear close toed black shoes. This is a Disney requirement. On concert day, students will dress in concert attire at the hotel and then be bused over to the performance site. Following the performance, students will immediately be bused back to the hotel where they can change back into their casual clothes.

Disney has strict guidelines and we have to follow them or students will not be allowed on stage to perform.

4. How much money should I bring for food and souvenirs?

This really depends on how much you eat at lunch and how much money you want to spend shopping. What we can tell you is that participants will be responsible for 1 additional meals at the airport (3/20) and 4 lunches while at Disney World.

Everyone will receive a Dining Card valued at $120 (or the equivalent of 4 breakfast/4 dinner meals valued @$15 each). How students and chaperones budget their dining card will be up to them. Some people who are big eaters may need to supplement the cost of their meals. Some might eat a light breakfast and save more money for dinner. Budgeting will be the key learning experience for students.

5.  What kinds of clothes should we bring?

You are representing KHS, so always dress nice, but comfortable. The average high temperature is generally in the 80’s and the low temperature is in the 70's. Comfortable walking shoes, sunscreen and a light jacket are recommended. Don’t forget your black/white concert uniform including socks and shoes. Don’t forget swimsuits too.

6. Where are we staying?

We are staying at the Disney Pop Century property. It is extremely safe as we have purchased additional security guard services to monitor our group during the evening and early morning hours.

7. Is there a pool?

The hotel has 2 outdoor pools and they are very nice.

8. Can I bring my cell phone?

Absolutely. However, we ask that you turn it on silent and do not text one another during performances and the recording sessions. Common sense and courtesy should prevail, so if you suspect that you shouldn’t be using your cell phone, then don’t use it.

New advice from a Parent: Since you will be required to keep your Disney Park Hopper and Dinning Card, there are credit card holders that are inexpensive for you to purchase that can be attached to your cell phones. If you are interested, go to: Amazon - card holder for back of phone

9. How do we get to the airport? Are we assigned seats at all times?

We have chartered motor coach buses to get us to and from the airport.  We have chartered a flight on Allegiant Airlines to and from Florida.

When we are at Disney, we have two motor coach buses that will escort the band and choir to and from the parks for workshops and performances only. We will also use the Disney transportation system. It is safe and easy to use…and its free. We will review all transportation issues with the students prior to the trip.

10. Do we need to stay with our chaperone at all times?

The best way to answer this question is that the chaperones need to know where you are at all times. You will be with your chaperone on the bus to and from the airport and you will need to check in with your chaperone at designated times periodically throughout the trip.

11. Do we have to carry our instruments with us all the time?

You will need to get your instrument onto the bus to the airport and check it in at the airport or carry it on the airplane if it is a small instrument. We will only bring instruments with us on performing days. Note: It is recommended that instruments with easy opening latches be “lightly” taped so they do not open during baggage handling. Cases with zippers will not need to be taped. And please do not lock cases – ATS will break locks if necessary to open cases during inspections. Students are required to have name tags on luggage and instruments. Students leaving the trip on Sunday to continue a vacation with family must assume all responsibility for getting their instrument back home.

12. How much luggage can I bring?

We have included the cost of one piece of luggage to be checked in at the gate. Because of the limited storage space on the buses, we highly recommend only one medium size suitcase and one carry on (small backpack or purse) are allowed. Students with small instruments should consider a backpack or small bag to hold small instruments as your carry on. We also highly suggest carrying instruments such as alto saxophones and trumpets on the plane and checking in your luggage.

13. What are the rooming arrangements like?

They are very nice for a high school music tour. There will be 4 students per room with two standard double size beds in each room. While the rooms are comfortable, they are not spacious.

14. How many sites do we perform at?

The band and choir performances/workshops have been scheduled by Disney on the following:

Friday, March 22 Band Concert @ 11:00 am Marketplace Stage in Disney Springs

Friday, March 22 Choir Concert @ 2:15 pm Marketplace Stage in Disney Springs

Saturday, March 23 Choir “Disney Sings Workshop” @ 10:30 am

Saturday, March 23 Band “You’re Instrumental Recording Workshop” @ 2:00 pm

In the event that we have inclement weather, performances will not be rescheduled. Band members do not have to bring wire stands as they have on past trips.

15. If I plan on leaving my car at the school, do I need to notify the school or police?

You do not need to notify the school but we ask that you park on the north end of the parking lot furthest from the school. We will notified the police regarding the possibility of cars being left at school during our tour. They have assured us (in the past) that they will keep an eye out for your cars.

16.  Are cameras allowed on the trip?

Yes! Take lots of pictures! We would like to put a montage of pictures together for the Spring concerts and PAO Auction, so please forward any pictures to either Ms. Stokes or Mr. T after the tour.

17. What if I get sick or injured?

If you get sick or injured, report it to the chaperones. We will have a small first aid kit with us and will accommodate you as best as we can.

18. Can a male and a female be in the same room at the same time?

Yes, providing that the door is open. If it is group of mixed student, it is okay to close the door in order to control noise.

19. Is there a curfew?

Room check-in may vary from night to night depending on the daily activities but it will generally be at 11:30 p.m. with lights out at midnight Chaperones will also communicate any new information or itinerary changes to you at breakfast and at room check in at night.

20. Can I get a roll away bed?

Roll away beds are not available.

21. Do we have to eat breakfast?

As stated earlier, breakfast is mandatory. Chaperones will give you last minute updates on the daily agenda, and while we will not force you to eat, you will have a very busy day ahead of you, so we do ask that you start off the day with something nutritious. You will receive Disney Dollars every morning for breakfast. Breakfast will be located at the Disney Pop Century adjacent to the lobby. Stay hydrated.

22. Do students need an ID to check in and board the airplane?

Students who have driver’s license are required to bring them. We also ask that ALL students bring the Kohler School District Student ID Card.

23. I hear we have a chartered flight just for our group. What are our flight times?

March 20 Flight No. 4501 leaving Milwaukee @7:00pm arriving Sanford Airport @ 10:40am (fyi- you lose an hour going to Florida)

March 24 Flight No. 4502 leaving Sanford Airport @9:30pm arriving Milwaukee @ 10:50pm (fyi- you gain an hour coming home)

24. Who are the chaperones?

The following adults will be on the trip. They are Dave & Marcia Adams, Jessica Childs, Yalin Chen, Jim & Laura Conklin, Denise Coulis, Doug Dillon, Lisa Foote, Rhonda Holland Sonja Heins, Tina Horth, Erin Kanz, Paula Krutilla, Kate Marventano, Brent & Laura Multer, Carolyn Reabe, Jenny Roatch, Miraim Schnur, Becky Schipper, Rick Thyes and Kristine Wake.

25. Is there a student meeting to go through all the details of the trip?

Yes! The student meeting is scheduled for 5th hour (10:51-11:35) on Friday, March 15 in the auditorium. While the meeting is to answer student questions, we do want to open it up to the parents as well. Because of the limited time, we ask that parents save their questions for after the meeting so we can address student needs first.

26. I have a dietary restriction. What do I do?

If you are a vegetarian, gluten free, or simply on a strict diet, there is no need to worry. The students will get Disney vouchers and Disney dollars to purchase the food of their choice either at Pop Century or any of the theme parks. There is no sit down dinner (restaurant style) where students will be served a preset meal. Students are free to choose their food options at any of the food vendors that are listed on the voucher for the entire trip. There will be plenty of food vendors with a multitude of food options so students will have no problem finding food items that will meet their dietary needs.

26. I hear there are new procedures for those with medications?

Yes.  You will need to sign the music trip medical authorization form to bring over the counter (OTC) medications like Ibprofen or Tylenol.   If you have a controlled substance, we are requiring student to bring those to Mrs. Kukla after we arrive at the hotel.  She will dispense and monitor the distribution throughout the trip so everyone receives their proper medications.  Only bring enough medication for the trip.

If you have any other questions to add to this blog, please contact Ms. Stokes or Mr. Tengowski.

Rev. 3/4/19