2022 NYC Music Trip Q&A

Questions and Answers

New York City Music Trip

March 23-27, 2022


1.  There are airline restrictions and some people have to use clear zip lock bags.  Please explain all these new rules.  In other words, what can I bring on an airplane?

Air travelers may carry liquids, gels and aerosols in their carry-on bag when going through security checkpoints provided they are within TSA guidelines.

With certain exceptions for prescription and over-the-counter medicines, and other essential liquids, gels, and aerosols, the following rules apply to all liquids, gels, and aerosols you want to carry through a security checkpoint.

1.       All liquids, gels and aerosols must be in three-ounce or smaller containers. Larger containers that are half-full or toothpaste tubes rolled up are not allowed.

2.       All liquids, gels and aerosols must be placed in a single, quart-size, zip-top, clear plastic bag. Gallon size bags or bags that are not zip-top such as fold-over sandwich bags are not allowed. Each traveler can use only one, quart-size, zip-top, clear plastic bag.

3.       Each traveler must remove their quart-sized plastic, zip-top bag from their carry-on and place it in a bin or on the conveyor belt for X-ray screening. X-raying separately will allow TSA security officers to more easily examine the declared items.

Please keep in mind that these rules were developed after extensive research and understanding of current threats. They are intended to help air travelers bring essential toiletries and other liquids, gels and aerosols for short trips. If you need larger amounts of liquids, gels and aerosols such as toothpaste or shampoo, please place them in your luggage and check them with your airline.

We have also taken steps to ensure the security of the boarding areas after you pass through our security checkpoints. Therefore, any liquid, gel or aerosol, such as coffee or soda, purchased in the secure area beyond the security checkpoint is allowed aboard your plane. Please note that if you have a layover and are re-screened at your connecting airport the current rules (see above) for carry-ons apply.

You are permitted to bring solid cosmetics and personal hygiene items as such lipstick, lip balm and similar solids.

In addition to liquids, gels, and aerosols numerous other potentially dangerous items are not permitted in carry-on baggage. We strongly encourage travelers to read more about previously prohibited items to avoid complications during screening.

For more information, go to: http://www.tsa.gov/travelers/index.shtm

2.   Is there tight security at the airport and is it safe to travel?

Yes, airport procedures are no laughing matter and unwarranted comments can be detrimental to the tour, so take all security procedures seriously.  Security is tight but necessary.  Students participating on the trip will have a meeting to review all travel protocols.  We will do everything we can to ensure safe travel, and we will not put anyone in harm's way. Safety is our number one priority!

3.  What Covid safety protocols will be in place?

We are monitoring the situation and have been in communication with all of the venues we will visit in New York City.  As of now, many of the sites that we are visiting have Covid-19 protocols mandating that persons entering theaters and museums present proof of vaccination. The good news is that New York City has gone to great lengths to address their health and safety concerns. Simply understand that we as guests will need to follow the protocols set forth by the city of New York and the venues we intend to visit. More importantly, know that it is our intention to keep everyone safe and healthy. 

General Expectations

  • Participants must wear a face mask that covers nose and mouth when indoors at specified locations. Exemptions consist of actively eating, drinking and sleeping. We are asking students to bring enough masks for five days.
  • All participants must wear a face mask when on motor coaches and airplane transportation.
  • All participants will be required to show proof of full vaccination. It is our intent to capture this information in order to make entry into all venues efficient. We have heard of some places starting to require proof of a booster but that is not the case with us. What is new is that NYC is requiring proof of vaccination along with a government issued ID, like a drivers license or in the case of minors, a student ID. This will go into effect January 29 and remain in place while we are in NYC.  
  • We will not be using public transportation. We have secured motor coaches and there will be room for students to spread out.
  • Covid testing is being arranged for participants prior to the music trip provided we can acquire testing kits.  

We will continue to monitor the situation as protocols are continuing to evolve. 

4.  Are we wearing uniforms or robes?

No. We will be wearing nice dress clothes for all concerts.  The choir will be performing at the Cathedral of St. John the Divine and the band will be performing outside on top of the flight deck of the USS Intrepid. Consider the setting that you are performing in and dress appropriately.

5.  How much money should I bring?

This really depends on how much you eat at lunch and how much money you want to spend shopping.  You will be responsible for 5 additional meals.  Prices are generally higher in New York City than they are in Sheboygan County.  Estimate $15-$25 for lunches/snacks each day.

6.  What kinds of clothes should we bring?

You are representing KHS, so always dress nice, but comfortable.  It is imperative that you plan your clothing for the day, since you may not have the opportunity to return to the hotel during the day.  The temperature can range from 40-70 degrees.  Comfortable walking shoes are recommended. 

7.  Where are we staying?

We are staying at the Hilton Newark.  It is extremely safe as we have purchased additional security guard services to monitor our group during the evening and early morning hours. There will be 4 students per room with two standard double size beds in each room.

8.  Can I bring my cell phone?

Absolutely.  However, we ask that you turn it on silence and do not text one another during performances.  Common sense and courtesy should prevail, so if you suspect that you shouldn’t be using your cell phone, then don’t use it.

9.  How do we get to the airport?  Are we assigned seats at all times?

We have chartered motor coach buses to get us to and from the airport.  We will also have motor coach buses to transport us around NYC. We have a commercial flight to and from New York City.  Attendance is taken throughout the tour, hence the reason why chaperones and their assigned student must stay on the same bus.

We will review all transportation details with the students prior to the trip.

10.  Do we need to stay with our chaperone at all times?

The best way to answer this question is that the chaperones need to know where you are at all times.  You will be with your chaperone on the bus throughout the trip and you will need to check in with your chaperone at designated times periodically throughout the trip. The chaperones will be with you most of the time, however at certain stops along the tour you may seek chaperone permission to go on without them (such as shopping) but only in groups of 4 or more.  Understand that the chaperones are there to provide safety, security and assistance throughout the tour.  We have outstanding chaperones and I know you will enjoy having them on the tour.

11.  Do we have to carry our instruments with us all the time?

You will need to get your instrument onto the bus to the airport and check it in at the airport or carry it on the airplane if it is a small instrument.  We will only bring instruments with us on performing days.  Note:  It is recommended that instruments with easy opening latches be lightly taped so they do not open during baggage handling.  Cases with zippers will not need to be taped.  And please do not lock cases – ATS will break locks if necessary to open cases during inspections.  Chaperones will be instructed on how to help you check in large instruments.

12.  How much luggage can I bring? 

We have included the cost of one piece of luggage to be checked in at the gate.  Because of the limited storage space on the buses, we highly recommend only one medium size suitcase and one carry-on (small backpack or purse) are allowed.  Students with small instruments should consider a backpack or small bag to hold small instruments as your carry on.  We also highly suggest carrying instruments such as alto saxophones and trumpets on the plane and checking in your luggage.  

Note:  Students who check both their large instruments and luggage will not be charged an additional baggage fee.  This is the only exception. 

14.  How many performances?

The band and choir have performances/workshops scheduled on the following:

Thursday, March 24 Choir Concert @ Cathedral of St. John the Divine (time TBA)

Friday, March 25 Band Concert at Madison Ave Atrium-Trump Tower (time TBA)

Friday, March 25 Choir Concert @ United Nations (time TBA) (Cancelled due to worker shortage)

Saturday, March 26 Band Concert @ USS Intrepid (time TBA)

All performances are subject to change. In the event that we have inclement weather, the band performances will not be rescheduled.  Band members will need to bring wire stands as they have on past trips. 

15.  If I plan on leaving my car at the school, do I need to notify the school or police?

You do not need to notify the school but we ask that you park on the north end of the parking lot furthest from the school.  We will notify the police regarding the possibility of cars being left at school during our tour.  They have assured us (in the past) that they will keep an eye out for your cars.

16.  Are cameras allowed on the trip?

Yes!  Take lots of pictures and share them!  We would like to put a montage of pictures together for the Spring concerts, so please forward any pictures to either Ms. Stokes or Mr. T.

17.   What if I get sick or injured?

If you get sick or injured, report it to the chaperones.  We will have a small first aid kit with us and will accommodate you as best as we can.  We have several chaperones who have medical training. We have contingency plans for severe illnesses.

18.  Can a male and a female be in the same room at the same time?

Yes, providing that the door is open.  If it is a group of mixed students, it is okay to close the door in order to control noise.

19.  Is there a curfew?

Room check-in may vary from night to night depending on the daily activities but chaperones will give announcements at 11:00 p.m. followed by lights out. Chaperones will communicate any new information or itinerary changes to you at breakfast and at room check-in every night.  

20.  Can I get a rollaway bed?

Rollaway beds are not available.

21.  Do we have to eat breakfast? 

Attending breakfast is mandatory. We plan to bring guest performers from Broadway to talk to the students during this time.  Chaperones will also give you last minute updates on the daily agenda.  You will have a very busy day ahead of you, so we do ask that you start off the day with something nutritious. We have secured a private breakfast room for breakfast and for students to meet our guest artist. 

22.  Do students need an ID to check in and board the airplane?

Students who have driver’s licenses are required to bring them.  We also ask that ALL students bring the Kohler School District Student ID Card as a form of identification.

23.  What are our flight times?

Wednesday, March 23

American Airline Flight 358 departing O'Hare at 7:30pm; arriving at LaGuardia at 10:40pm

Sunday, March 27

American Airline Flight 359 departing LaGuardia at 6:42pm; arriving at O'Hare at 8:22pm

24. Who are the chaperones?

The following adults will be on the trip.  They are:

Brian & Jessica Childs

Dave & Mala Patel

Carolyn Baxter

Michele Schaetz

Laura Michon

Becky Schipper

Megan Martin-Rohr

Julieann Jarentowski

Heidi Villwock

Matt  Zavada

Wendy Kukla

Eva Stokes

Richard & Beth Tengowski

 25. Is there a student meeting to go through all the details of the trip?

Yes!  The student meeting is scheduled Period 5 (8:00-9:25) on Thursday, March 17 in the auditorium. While the meeting is to answer student questions, we do want to open it up to the parents as well. Because of the limited time, we ask that parents save their questions for after the meeting so we can address student needs first. The meeting will be recorded and the video will be posted on YouTube.

26. I have a dietary restriction.  What should I do?

If you are a vegetarian, gluten-free, or simply on a strict diet, there is no need to worry.  Notify Ms. Stokes or Mr. T and we will do our best to make dietary accommodations.

If you have any other questions, please contact Ms. Stokes or Mr. Tengowski.

Note: Itinerary and procedures are subject to change


updated 1/12/21